Fixed-price package · Tendering
Five quotations you can really compare.
We prepare your tender document for a new packaging machine – structured, technically sound and with a component standard your maintenance team will support.
Request the Tender Package →Or call directly: +49 176 7620 4499
Fixed price 480 € · with you after 48 hours · fully online
The problem
What an imprecise tender costs later
The tender is the document the whole project is aligned to. What isn’t in it gets negotiated later – at a point when you no longer have a choice.
Quotations can’t be comparedEvery supplier structures differently, calculates differently, draws boundaries differently. In the end you compare totals instead of scopes.
Change orders because of one missing sentenceWhat isn’t described in the requirements specification isn’t ordered. The invoice for it arrives in the installation phase.
Every line a different standardDifferent drive, different HMI, different contactors. The spare parts store grows, and maintenance needs separate knowledge for every line.
Acceptance without criteriaIf what “rated output” means is only discussed during ramp-up, the machine is already in place – and the leverage is gone.
And this is how it continues when the document is weak
Five quotations, five structuresYou compare totals because the scopes can’t be laid side by side.
The cheapest gets the contractWhat wasn’t described comes as a change order – in the installation phase, when you can no longer say no.
The machine runs – with its own standardDifferent drives, different HMI, its own spare parts. Your maintenance team carries that for the whole service life.
The lever is right at the start: in the document that forces all bidders to give the same answer.
Request the Tender Package →The turning point
This is what it looks like when the tender is right
What changes for you in concrete terms – from the first quotation to acceptance:
Before
With the package
Comparing totals
Comparing scopes: same structure, same boundaries, one evaluation grid for all bidders.
Negotiating change orders
Delivery and performance boundaries as well as acceptance criteria are fixed before the order – and apply as a contract annex.
Every machine a special case
A component standard your maintenance team supports – for this and every future project.
Weeks of in-house effort
One video call, 48 hours later the document is on your desk – in editable form, it belongs to you.
The scope of delivery
What you get
01
Tender documentStructured specification for one machine: technical requirements, format range, interfaces to the upstream and downstream equipment, delivery and performance boundaries as well as acceptance criteria – in a form that forces all bidders into the same structure.02
The component standardRecommended standard for electrics, mechanics and pneumatics on one page. The supplier enters the version offered next to it – deviations become visible instead of hiding.03
Evaluation gridA template with which you lay the incoming quotations side by side according to the same criteria – technical, schedule, commercial.04
The question listThe structured questionnaire with which we collect together everything that belongs in the document. It remains usable afterwards as a template for your next projects.With you after 48 hoursTwo working days after our coordination call, your finished tender document is on your desk.
Correction loop includedIf you want to add something or weight it differently, we work it in – for particularly extensive projects a second time as well.
Editable filesYou receive everything in open formats. So you can carry on working with it yourself later – without us.
Fully onlineNo site visit needed, no travel costs. The coordination call runs by video.
Request the Tender Package →Fixed price €480 · reply within one working day
The core piece
The component standard
This is the part most tenders leave out – and the one that decides the next ten years of operation. One page, four columns, plus a fifth for the bidder to fill in:
You already have a plant standard
Then we adopt it unchanged. The bidder receives exactly your requirements and has to respond to them.
You don’t have one
Then use our template. We go through it together in the coordination call and adapt it to your plant – to what is already installed and to what your maintenance team has in stock.
That gives you the beginning of your own standard that carries every future project.
| Component | Recommended standard | Permitted alternative | Note | Version offered |
|---|---|---|---|---|
| Drives and motors | named makes and series | equivalent after approval | check spare parts availability and service network | to be filled in by the bidder |
| Control system and HMI | one control system family across the whole plant | after consultation | operators should not have to relearn | to be filled in by the bidder |
| Contactors and switchgear | named makes | equivalent after approval | must match the maintenance team’s stock | to be filled in by the bidder |
| Sensors | uniform design and connection technology | equivalent after approval | replacement in case of failure without special parts | to be filled in by the bidder |
| Pneumatics | uniform fittings and hose sizes | named makes | reduces the spare parts range considerably | to be filled in by the bidder |
| Safety technology | consistent concept | none | observe interface to existing equipment | to be filled in by the bidder |
| Equipment labelling | according to a defined scheme | none | basis for maintenance and troubleshooting | to be filled in by the bidder |
The process
Who does what
You
- Provide the complete format list of all products and pack formats the machine is to process – with dimensions, weights and output requirements per format. This is the single most important input of the whole tender
- Provide existing documents: layout, performance data, adjacent equipment
- Name your plant standard, if there is one – if not, we use our template
- Name a contact person from engineering or the project department
- Send us your non-disclosure agreement, if you use one – we sign it before the call
Together
- We go through the question list in a video call
- We clarify interfaces, boundaries and priorities
- We define the acceptance criteria
- You read the first version and give us your comments
POWERJO
- Prepares the complete tender document – with you after 48 hours
- Compiles the component standard, based on your standard or our template
- Delivers the evaluation grid
- Specifies the document hierarchy for you – which document takes which precedence in the order and how the documents are integrated as a contract annex. This is exactly what later decides who is right in a dispute
- Works in your corrections
- Hands over everything in editable form – it belongs to you
Request a coordination call →Fully online – no site visit needed
Frankly speaking
When it pays off – and when it doesn’t
A fit
- You are tendering one machine – cartoner, flow wrapper, labeller, palletiser, capper or similar
- You are obtaining several quotations and want to compare them reliably
- Your team currently lacks the capacity or the specialist for exactly this task
- You want to standardise your standards across several projects
Not a fit
- A complete line or a new plant. We do that too – but not at a fixed price. Talk to us and we’ll look at the scope
- The machine has already been ordered – then the leverage is gone, and we’d better talk about acceptance
- You need a pure price enquiry for a spare part
- There is only one supplier under discussion anyway
Who does this
Joachim Quantz
I have looked after capital projects up to the tens of millions – for mid-sized businesses as well as international groups, from new plant construction with multilingual installation teams to the single line that didn’t reach its output. I know both sides of the table: that of the manufacturer who writes the quotation, and that of the operator who has to live with it later.
That is exactly what your tender document grows out of. Not from a template, but from the experience of which gaps become expensive later.
If the package isn’t enough, POWERJO also supports the whole project – with project managers, process engineers, design engineers and PMO staff on demand. But you decide that later, not now.
The price
One fixed price, no surprises
480 €
Fixed price for the complete package, including coordination call and correction loop. The Tender Package runs fully online – it doesn’t matter where your plant is, and there are no travel costs. Plus VAT.
Enquire now →Enquiry
Tell us briefly what it’s about
You’ll get a reply within one working day. If the package doesn’t fit, we’ll tell you that too.
Prefer to call? +49 176 7620 4499
Frequently asked questions
- How long does it take?
- After 48 hours, i.e. two working days after our coordination call, your tender is with you. If your machine is particularly special, we’ll suggest a few more days ourselves – a good tender matters more than a fast one.
- Does this also apply to a complete line?
- Not for this fixed-price package – it is tailored to one machine. We also tender complete lines and new plants, but for that we need a separate quotation. Just ask us.
- We don’t have a plant standard at all. Is that a problem?
- On the contrary. Then we bring our template and go through it with you in the call – adapted to what is already installed at your plant. Afterwards you have not only a tender, but the beginning of your own standard.
- Do you have to come to our plant?
- No. The Tender Package runs fully online, the coordination call by video. If you need someone on site, the Efficiency Day is the right format.
- What if we already have a requirements specification?
- Then we check it, fill the gaps and attach the component standard. Just say so in the preliminary talk.
- Do we need a non-disclosure agreement?
- If you use one: gladly, send it to us in advance and we’ll sign it. If you don’t have one, we’ll provide one. For the tender you share layouts, format lists and your plant standards with us – that this stays in-house goes without saying and is nevertheless regulated in writing.
- Do the documents belong to us?
- Yes. You receive everything in editable form and can reuse it for further projects – even without us.
- Do you also support the quotation evaluation?
- On request, yes – that is not part of the fixed price, but can follow on directly.
Fixed price €480Enquire now →